Office Administrator

Our client is looking for an Office Administrator for a permanent position, located in Aberdeen.

RESPONSIBILITIES

Carry out general administrative, secretarial, reception duties.
Provide efficient and pro-active office management.
Answer and direct calls with professionalism and courtesy.
Create, maintain and update effective office procedures & systems.
Prepare quotations/contract administration/suppliers orders.
Schedule clients visits/training courses.
Manage and develop database – in conjunction with the Lab Manager.
Book-keeping and invoicing service using SAGE accounting software.
Monitor and maintain debtor/creditor accounts, credit control, running reports for Accountant/Directors when necessary.
Provide files and compiling/submitting information for Accountant each Year End, quarterly VAT returns prior to submitting to HMRC.
Vehicle and equipment maintenance programme.
Assist when required with packing goods for orders received, and preparation of supporting paperwork, delivery notes and booking courier shipments.
Carry out any additional duties as requested from time to time.
Liaise with directors, Lab staff, clients and suppliers.
REQUIREMENTS

Previous experience in a similar role
SAGE Experience