Posted in: Engineering in Aylesbury | Posted: |
Carmichael are seeking an experienced Accounts Assistant to join the team on a Major Infrastructure Project based in Aylesbury.
To provide quality accounts payable services on a timely basis that meets the needs and deadlines to facilitate paying the supply chain accurately on time.
Provides accounting services for materials. Relies on judgment and limited experience to materials and accomplish goals.
The processing of allocated accounts payable transactions in an efficient and timely manner ensuring that the service level agreement(s) (targets and deadlines) are being met.
Ensuring that all invoices have the correct authorisations and relevant coding specifications for each project. If invoices require amendments, ensure that this is done in a prompt manner to ensure we adhere to vendors trading terms.
The processing of the weekly payments runs are completed on their allocated days ensuring authorisations in online banking before deadline.
Ensuring that all accounts payable documents and records are identified, indexed, filed and retained in accordance with the relevant filing system and statutory requirements.
Check to ensure that all tax invoices have the correct tax details before inputting into system.
Resolve queries in an efficient and timely manner for both our internal and external customers in accordance with our service level agreement(s).
Monthly vendor statements are to be checked on a regular basis and reconciled where necessary, any entries that are more than one month old or more that have not been entered into INSITE are to be followed-up and resolved within the current month.
All filing requirements need to be completed on a weekly basis.
Assist Manager as required with any ad hoc projects and assist all other team members as directed by Manager when necessary in order to facilitate a ‘one team’ environment.
Experience, Skills and Qualifications
Previous experience in a similar position.
Familiar with all Microsoft packages, especially Excel
Attention to detail
Methodical and organized
Proactive approach to working.
Good communications skills.
Enjoys problem-solving
Proactively manage deadlines
