Accounts Payable Coordinator

· Maintain a thorough understanding of all A/P functions, company policies and procedures, financial information systems and business relations, as well as external vendors
· Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A/P system, by strictly following all internal policies and procedures
· Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy
· Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing
· Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests; coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion
· Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution
· Prepare and distribute checks to vendors and employees in a timely and accurate manner
· Perform timely vendor statement reconciliations for both domestic and international vendors
· Maintain organized files of open and closed AP invoices in accordance with department standards
· Set up vendors, employees, and payment terms in Friedman/AS400 and in-house system
· Process and audit 1096 and 1099 Forms for submission to IRS
· Prepare cash voucher for refunds from vendors
· Research returned checks/credits for reconciliation and reconcile discrepancies
· Work closely with IT department to implement process improvements
· Create or update documentation of guidelines and procedures related to A/P workflows periodically as necessary
· Communicate with vendors and/or internal departments on past due invoices and other related issues
· Evaluate process flows within the A/P cycle and make ongoing recommendations for process improvement
· Perform other duties, analysis and projects as assigned.
Requirements
· Bachelor’s degree in Accounting or a business-related major from an accredited college is preferred
· 2-3 Years of Accounts Payable experience, manufacturing industry experience a plus
· Experience with a Friedman/Frontier a plus
· Strong work ethics and team player with excellent communication skills – written & oral
· Experience in high volume accounting departments and ability to meet deadlines and work under pressure
· Strong personal organization and time management ability with attention to detail
· Possess a great attitude and good analytical skills and ability to multi-task
· Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy
· Possess high customer service orientation with vendors and internal customers
· Ability to deal sensitively with confidential material
· Proficiency in Excel, Windows and Word
· Adept to learning new software solutions and apply continuous process improvements
Benefits
Medical and Dental Benefits – substantially company-paid!
Vision insurance
401(k) with company match
Company-paid Pension
Disability insurance
Life insurance – company paid
Flexible spending account
Paid time off
Parental leave