M&E Document Controller

Job Title – M&E Document Controller

Basis - Permanent

Location – Kent

Switch Consultants are currently working with an award winning M&E Contractor, circa £20m who are currently looking for a Document Controller to come and work on notable commercial projects.

A Typical Day:

Distributing and management of incoming information from ViewPoint to project site team and saved to project server.

Implementing a new system

Maintenance, monitoring, and control of company and project records using filing system.

Drawing control, management of the drawings register, liaison with outsourced CAD & BIM services team. Drawing number protocols are correct. QA checks of drawings. Distribution of drawings to site team and supply chain.

Uploading of all site documentation to Viewpoint, updating registers and site files.

Compiling H&S files while ensuring they are issued in accordance with the HSE legislation.

Office Hard copy file structure created for all Site Inductions. Induction register created. Daily updated and weekly monitored for expired H&S card accreditations. Liaise with supply chain supervisors for necessary information.

Site team and supply chain meeting minutes populated when required.

General administrative duties

Preparation of monthly progress and weekly Company Labour returns for contract/project managers

Preparation of weekly sub-contractor meeting schedule for project team

Issue weekly company schedules to client and supply chain.

Meeting room bookings for team and sub-contractors

Site office and facilities management, archiving completed projects and stationery purchasing.

Site team expense claims and travel bookings when required.

Organising and dealing with all IT issues for the Project and Site team office teams.

Creating and regular updating of Site Directory, Populate Site team holiday planner.

Liaising and requesting drawings and contracts to be printed with out-sourced printing company.

Organising Courier requests

Collating and inputting site monthly hours for site team