Accounting Agent

Job Description
Major Duties and Responsibilities
·         Setup and maintain Service Provider account in exp.o GCI.
·         Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
·         Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.
·         Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
·         Schedule and prepare payments in exp.o Accounting system and the Banking system.
·         Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
·         Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
·         Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
·         Support Accounting Department with miscellaneous projects and assignments.
·         Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
·         Responsible for ensuring all of their accounts invoices are sent out timely.
·         Follow on invoices and escalate as needed
·         Communicate issues to billing departments and record clear collection notes.