Admin Assistant – Food & Beverage

Job Description
The Encore Boston Harbor Food & Beverage Admin Assistant will be responsible for performing administrative and office support activities for multiple supervisors within the Food & Beverage Department; maintaining all Encore Standards; and ensuring excellent guest and team member experience.  Specific responsibilities include: receiving and assisting department visitors, scheduling meetings, facilitating internal and external correspondence, note taking, and department record keeping.
 
JOB RESPONSIBILITIES:  
Ensures all Encore Boston Harbor core values and property and department standards are implemented and applied. 
Participate in the execution of short-and long-term departmental goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness; effects changes required for improvement.  Identifies key drivers of success.
Actively contributes to the departmental performance, and the accuracy, confidentiality, and thoroughness of departmental policies and procedures; records and reports.
Verifies that all applicable internal policies, federal and state laws, rules, regulations and controls property wide are followed and enforced within the department.
Ensures department delivers and maintains a maximum level of property-wide service and satisfaction. 
Keeps informed of all new developments within the department.
Manages multiple priorities simultaneously and meets deadlines, often in stressful and high-pressure situations.
Fields telephone calls using professional phone etiquette, receives and assists visitors, uses word processing, creates spreadsheets and presentations, files, and faxes. 
Assists with all aspects of administrative management, human resources, directory maintenance, logistics, equipment inventory and storage. 
Manages inventory of assets and supplies, monitors critical level of stocks, sources for suppliers and submits invoice(s). 
Coordinates between departments and operating units in resolving day-to-day administrative and operational problems.
Schedules and coordinates meetings, interviews, events and other similar activities.
Sends out and receiving mail and packages; document handling, sending faxes, and managing files. 
Prepares business correspondence using Microsoft Office Suite. 
Coordinates and books travel.
Prepares meeting minutes, meeting notes and internal support materials. 
Works on special projects as assigned by management.
Works with safety as a priority, and follows department and company safety standards.
Maintains relevant knowledge of industry through continuing education and training.
Performs any other job-related duties as assigned.