Accounting Agent

Job Description
Major Duties and Responsibilities
Manage payment and expense control by receiving, processing, verifying, and reconciling invoices within 24-48 hours of receipt.
Pay service providers timely by verifying federal id numbers; scheduling and preparing payments via ACH or check.
Respond to service provider inquiries daily.
Assist in setting up vendor profiles.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Send out customer invoices as needed.
Perform accounts receivable collections by placing collection calls and sending out email correspondence with customers on a daily basis.
Update account receivable summary notes and daily collection notes in ARC (Accounts Receivable Collections) system to reflect payment date, name and title of who was contacted.
Review accounts receivable credits and process refunds thought the week via ACH or check.
Assist in applying received payments as needed.
Front desk coverage when needed. Duties include but are not limited to; answering phones, ensuring phone calls are properly directed, greeting guest in a professional, friendly and hospitable manner. In addition, will be responsible for coordinating daily received mail and assisting with various administrative duties. Maintain security by following procedures and controlling access (issue visitor badges), and having customers register in visitor registration fingerprint system.
Assist with other projects as needed