Project Coordinator

Job Description
Work Schedule: Monday-Friday 8:00am-5:00pm
Duties and Responsibilities
Open and coordinate Certification/Consulting projects using a web-based project management system (from the start to driving the project to completion)
Maintain and reconcile project Excel Workflow
First point of contact for the client
Will involve constant client and engineer follow up and communication, checking status of technical documentation and samples prior to project start date and communicating milestones to all stakeholders
Assist Engineering Manager with project assignment and the scheduling of projects
Organize and lead project kick off calls, including taking meeting notes and dispersing to all attendees
Attend weekly scheduling meetings and at times lead the scheduling meetings
Project history and billing research as requested
Hold weekly/bi-weekly calls for a handful of VIP clients
Receive in and process project samples to the database
Intercompany and subcontract project coordination (including a weekly call, correspondence, PO issuance and invoice reconciliation)
Assist Sales Team with project change orders
Reception Duties (Greet incoming guests and clients)